Profile validation
- Verify company number and exact legal name to prevent spelling-based confusion.
- Confirm address and registration status against official records.
- Check that the filing history aligns with current operating identity.
Due diligence operations
How to build a buyer-ready company risk dossier
A reliable dossier keeps onboarding and renewal decisions fast, defendable, and consistent across procurement and finance teams.
Open company search
Governance checks
- Review director continuity around contract start dates.
- Track shareholder changes for signs of control shifts.
- Flag sudden changes across critical decision makers for manual review.
Commercial readiness
- Create a standard evidence set: report, registration details, and contact data.
- Attach decision owner, check date, and approver for each critical item.
- Define renewal and escalation points before invoice milestones.
Dossier checklist
Capture baseline registration and status snapshot
Record director and address cross-check result
Review filings and notes in a concise evidence log
Assign risk score and define next review date
Attach legal and commercial approval evidence
Risk scoring model
| Factor | Level | Action | Rule |
|---|---|---|---|
| Identity | Pass | Proceed | No name or number mismatch in two consecutive checks. |
| Governance | Watch | Approve with note | Recent director or shareholder changes need a short review. |
| Filings | Fail | Hold | Missed filings or unresolved alerts remain unresolved for two checks. |
FAQs
How long should a buyer-ready dossier be maintained?
Keep it active until contract close, then revisit quarterly or on every director change.
Can one dossier support both onboarding and renewal?
Yes, if you version it with clear renewal timestamps and a decision history.
What is the minimum evidence set?
Company number, status, address, filing timeline, and a current decision rationale.
Can the dossier be used for customer checks too?
Absolutely. The same structure works for suppliers and customer acceptance reviews.