Start with the entity that will sign the contract
Tender brands, consortium names and trading styles can obscure the legal counterparty. Confirm the company number and distinguish the lead bidder from consortium members, subcontractors and parent companies whose resources are relied upon.
The contract should not drift to a different entity after evaluation without proper legal and procurement analysis. A company report creates a common identity baseline before the award decision.
- Tendering and contracting entity
- Consortium and subcontractor roles
- Parent or guarantor support
- Authorised signatory
Use company data within the published rules
Public records can test declared facts such as legal name, status, address and directors. They may also surface changes that require clarification. They should not become a hidden scoring system or a substitute for the selection and award criteria in the procurement documents.
For regulated public procurement, equal treatment, transparency and proportionality matter. Seek procurement legal advice where a discrepancy could affect exclusion, qualification or award.
Reconcile capacity with the corporate structure
A bidder may rely on another entity's experience, turnover, staff or guarantee. Map precisely which company contributes each resource and whether the tender documents contain the commitments required by the procedure.
Compare the report with accounts, insurance, tax clearance, references, licences and declarations requested from all bidders. A recently formed entity may have group support, but that support should be evidenced rather than inferred from branding.
- Apply the same check depth to comparable bidders.
- Record the source and date of each fact.
- Use permitted clarification rather than assumptions.
- Separate pass/fail evidence from award scoring.
Why a report improves the audit trail
The €11.99 report gives evaluators a dated snapshot of available directors, filings and identity details. It is useful before contract signature, after a long standstill or clarification period, and where the bidder structure is complex.
The report cannot prove technical capacity, tax compliance, absence of exclusion grounds or future performance. It supports a broader award file governed by the procurement documents and applicable law.